Trust your vendors. Verify the record.
Every screen checks vendor disclosures against 35+ public and commercial databases and flags what doesn't match — and vendors resolve discrepancies before the report reaches your desk.
works alongside your existing e-procurement system
| Vendor | Solicitation | Status | Findings |
|---|---|---|---|
| Acme Construction LLC | RFB-26-114 | RELEASED | 2 CONTRADICTIONS |
| Brightview Facilities | RFP-26-089 | VENDOR REVIEW | 1 OF 2 ANSWERED |
| Delta Analytics Group | RFP-26-102 | PROCESSING | QUERYING SOURCES |
| Northgate Supply Co. | PO-26-3317 | RELEASED | CLEAR |
Responsibility determinations fail in the gaps between databases.
Before award, your office judges whether a vendor is responsible — today that judgment rests on a manual search across disconnected systems.
Databases, checked by hand
Registrations, sanctions, safety records, courts, filings — each searched separately, if at all.
Cross-referencing
Nothing tests what a vendor wrote on its questionnaire against what the records return.
States, no shared view
A vendor terminated for default in one state presents a clean slate in yours.
Ownership, undisclosed
Affiliates and beneficial-ownership conflicts sit below the surface of any single source.
None of these records is secret. The failure is structural: no human checks every database against every claim, for every vendor, every time. VendorClear does — automatically.
What a manual review can't do.
35+ sources, cross-referenced
Registrations, exclusions, sanctions, OSHA, court dockets, financial filings, state registries — queried on every screen, and every vendor claim tested against what the records return. Contradictions are flagged automatically.
Onboarding you design
Build your agency's own vendor onboarding: required documents, insurance thresholds, disclosures, custom questions. Every application is verified against your requirements before it reaches your desk.
Ongoing monitoring, standing evidence
Records stay monitored after onboarding, with alerts before an insurance certificate, license, or registration lapses. Every finding is source-linked and timestamped — evidence that stands up to auditors and protests.
Vendors respond before you read
Flagged items go to the vendor first, with room to attach documentation. You read finding, source, and the vendor's account side by side. What vendors get →
Four steps. Your team touches two.
Start a screen from the dashboard; VendorClear and the vendor handle the middle.
Start a screen
Enter the vendor and solicitation. VendorClear sends a structured intake built from your onboarding requirements.
Search & cross-reference
Every database queried; every intake answer tested against the record.
Review & respond
The vendor sees flagged items first and attaches context or corrections.
Receive the report
A synthesized, source-linked report lands in your determination file.
During the solicitation — and long after award.
The same screen covers vendors bidding on your next solicitation and the ones already under contract.
Onboard new vendors during the RFP
List a VendorClear report as a required submission document — requested in the solicitation like a certificate of insurance. Vendors apply in minutes and authorize the record pull, so every bid arrives with independently verified history attached and bids line up side by side. The low bid carrying active flags no longer wins on price alone.
Bring existing vendors into compliance
Onboard the vendors you already pay and see in one pass who is compliant today — lapsed registrations, new exclusions, terminations in other states that never reach your desk. Monitoring then stands for the life of the contract: if the record changes, you hear about it before it becomes a default or a protest.
Claim, meet record.
A construction vendor bids on a municipal roadway contract. Its questionnaire, tested against the record:
Free for your agency. Vendor-funded.
No budget line, no solicitation, no implementation project.
Every feature, unlimited screens and seats — vendor-funded, at no cost to the agency. Create an account and run your first screen today.
A one-time fee per agency application, and a monthly fee that keeps the record active — screening, verification, and monitoring included.
What vendors get →Running a state or multi-agency deployment? Talk to us about consolidated administration and reporting.
Asked and answered.
Nothing — unlimited screens, seats, and reports. Vendors pay an application fee plus a monthly fee that keeps their record active, always disclosed in the portal before they commit.
Over 35 public and commercial databases: federal registrations and exclusions (including SAM.gov), sanctions lists, OSHA records, federal and state court dockets, financial and corporate filings, state registries, and beneficial-ownership data. The full catalog is published at Data sources; coverage depends on data-source availability and agreements.
No. VendorClear assembles the evidence, flags contradictions, and synthesizes a narrative — the determination stays your office's judgment.
Fees are disclosed up front and replace work vendors already pay for in time — reassembling the same packet for every agency. In return, vendors see findings before you do and get warned before a lapsed document costs them a contract.
An active record with your agency: continuous monitoring, alerts before documents lapse, updates any time, and re-screening when you require it. If a record goes inactive you're notified, and past reports remain in your file.
Automated searches and cross-referencing run in minutes once intake is complete. Overall turnaround is typically set by the vendor-review window your office configures.
No. VendorClear sits at the pre-award stage alongside your existing solicitation workflow, and reports file directly into your determination record.
Run your first screen today.
Create a free agency account, enter a vendor, and have a source-linked report in your determination file this week.